Field Notes

The couple loved the peonies at the tasting. Type "peonies" and the photo comes up, next to the florist's quote.

Every venue photo, vendor option and day-of timeline for a wedding, on one board you can search.

For wedding planners and day-of coordinators. Type what you remember and the walkthrough photo, the rental screenshot or the line in your run sheet comes up. No tags.

Apply for the betaSee how it works

For Windows · Free during the beta

Example board · June wedding at the barn (example)

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Pink peonies and eucalyptus laid on a pale surface
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Bouquet of white peonies wrapped in white satin
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Two-tier cake on a sequined table under string lights
Florals and cake 3 items
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Empty wooden barn with sunlight coming through the gaps in the walls
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White barn hall with string lights and a wooden arch, empty before setup
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Clear-roofed tent with string lights against a wooded hill
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Lawn ceremony site with a white arch, rows of white chairs and a fountain
Venue walkthrough 4 items
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Rows of white wooden chairs set out in the evening
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Bamboo chair tied with a sheer peach sash
Ceremony 2 items
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Long farm table with candles, greenery runner and cross-back chairs
Palette

Palette · June

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Round table with gold chargers, navy napkins and gold chairs under a crystal centerpiece
Tables 3 items
Note

Client brief (example)

Barn venue, 120 guests, June. Soft pink and white, lots of candles, nothing too formal. She loved the white peony bouquet from the tasting.

Note

Vendor shortlist (example)

Florist A: peonies and eucalyptus, quote due Friday. Rentals: cross-back chairs or gold chairs, sample linens ordered. Cake: two tiers, on the sequined table.

Document

Day-of run sheet (example)

Saturday, June 13 (example)

  • 10:00 Rentals load in: chairs, long tables, linens
  • 12:00 Florals arrive, peonies to the ceremony arch
  • 15:30 Ceremony on the lawn
  • 16:00 Cocktail hour by the barn doors
  • 17:30 Dinner at the long tables, string lights on
  • 20:00 Cake
Checklist · 2 of 4 done
  • Measure the barn floor for 12 long tables
  • Check where the string lights plug in
  • Rain plan: the clear tent on the hill
  • Load-in time for florals and cake
Plan 4 items
Web clip · wikipedia.org

Chiavari chair

The light wooden ballroom chair rented for most receptions.

Web clip · wikipedia.org

Paeonia

Peonies: the late-spring flower couples ask for by name.

Ideas 2 items

If you've ever scrolled through 400 venue photos looking for the one you showed the couple, this is for you.

The vision lives on Pinterest, the client deck in Canva, rental screenshots in Downloads and contracts in Drive. The same wedding, in five places.

Then the couple asks which flowers you showed them in March.

How it works

  1. Drop in venue walkthrough photos, screenshots of rentals and the couple's Pinterest picks. One board per wedding.
  2. Type what you remember, like "peonies" or "cocktail hour". Photos come up by what is in them, and screenshots and run sheets by the words inside them.
  3. Pull a palette from a photo, shortlist the options side by side, and export a contact sheet as PDF or PNG for the couple.

Every step with screenshots from the example board: How to plan a wedding on a Field Notes board.

Field Notes is not a CRM. Keep HoneyBook, Aisle Planner or Dubsado for contracts and invoices. There is no shared client link yet: send the couple a PDF contact sheet.

Use it alongside the planning software you already have.

Your CRM tracks the business. Field Notes holds the pictures and the notes around them: the venue walkthrough, the three linen samples, the florist's peony quote, the run sheet for Saturday.

Clipped web pages keep a full copy on your PC when the page allows it, so a vendor's rental listing still opens after they take it down. How it compares with Milanote, Pinterest and Canva.

Example

It's Thursday before a June wedding. The couple wants to see the flowers again. You type "peonies" and the photo comes up, next to your note with the florist's quote. You add the white peony bouquet she loved, pull a palette from the long table, and send her a one-page contact sheet before lunch.

  • No account to make.
  • Your boards are files in a folder on your PC.
  • Works alongside your CRM.
  • AI is optional and can run on your PC.
  • Free during the beta.

Free wedding day binder starter board.

Two example boards for Field Notes: a wedding day binder (ten sections, from run sheet to rain plan) and a library of venues and vendors. Replace every card marked “(example)” with your own.

It comes with your beta application. Apply below and the download link appears as soon as you send the form.

You need Field Notes on Windows, which is in beta, to open it. The sample photos are credited on the credits page.

Apply for the Windows beta.

A few questions about your PC, so we invite the people it will run well for. Beta news about every two weeks. Unsubscribe in one click.

You get the free wedding day binder starter board as soon as you apply.

No account. Your notes stay on your PC. We use your answers only to decide who to invite and to email you about the beta. Privacy